HR / ADMIN ASSISTANT (M/F)

Job description

Under the supervision of the LnD Team Lead and the Administrative and Finance Manager, the HR / Admin assistant is responsible for:

1. Human resources management (permanent / temporary / hosting staff)

• Implement human resources management policies, procedures and tools, monitoring of their proper use;
• Manage the database of permanent/ temporary/ hosting staff;
• Manage the records (files) of permanent / temporary staff;
• Manage the arrival of a new staff member for a good integration (security briefing, badge, welcome booklet, mobile phone, sim card, etc…);
• Manage attendance, absence and leave tracking;
• Manage training requirements of permanent / temporary staff;
• Manage local recruitment;
• Manage human resources legal issues (related to labour law, the collective agreement, the CNPS, etc…);
• Manage social activities of the office;
• Provide HR necessary information to the LnD Team Lead;
• Forward formal communication (holidays, office access, security, etc…) to all office staff (permanent / temporary, visitors, mission staff, trainees);
• Prepare dashboard showing activities and their status.

2. Provide support to the finance department

• Encode and manage with ERP software the financial management (expenses) and the cash register rigorously. Checklists for closing and archiving (human resources and finance documents) are part of the management;
• Scanning accounting documents.

Job Profil

• Bachelor’s degree in human resources, business administration, law or any other relevant field;
• Minimum of two (2) years of previous relevant work experience to the function;
• Have a good command of French and English (oral/written).

Required competencies

• Have a good writing skills and excellent oral and written communication skills;
• Have a strong interpersonal skill and the ability to combine analytical and synthesis skills, rigour and excellent working methods in his/her work;

• Be dynamic, motivated to work, respectful and committed;
• Be willing to learn and develop professionally;
• Have a knowledge of labour law, social legislation, administrative law and litigation procedures;
• Have knowledge of interviewing and recruitment techniques;
• Have relevant experience in human resources;

• Have the ability to work in multidisciplinary and multicultural environment;
• Have an advanced level in the office suite;
• Be customer and result oriented.

Submission of application

Application must include:

• A cover letter;
• A detailed curriculum vitae;
• A copy of diplomas obtained;
• Contacts of three (3) references.

Application specifying as Subject : « Application on the position of HR / ADMIN Assistant »,must be submitted by email to  rh_msfocb_abidjan@yahoo.fr no later than 21^st  April 2023 at 23:59 GMT.

Only shortlisted applicants will be contacted. All applications will be treated with the strictest confidentiality.